Accounting Technician

Accounting Technician
We currently seek a high caliber Accounting Technician for a long-term basis within our client’s team of experienced professionals. Based in Los Angeles, CA (zip code 90045)

Job Specifications:
1. Process Payroll Transactions Daily/Weekly
a. Receive daily timesheets and weekly timecards to verify hours. Verify availability of PTO (Paid Time Off).
b. Key and save hours to the SAP or eFT system, release payroll, and print appropriate reports to document input.
c. Obtain approval of data entry and send notification to Corporate Payroll of hours released.
d. Receive weekly payroll reports and checks, update electronic files, and review for accuracy. Update PTO log, recording time use. Obtain approval of payroll register.
e. Prepare payroll checks for distribution. File payroll reports, prelists, and timesheets for easy retrieval.
2. Process Vendor Invoices as needed
a. Create requisitions to initiate procurement of material and services.
b. Receive purchase orders from Buyer, review for accuracy, and file.
c. Match vendor invoices to purchase orders and audit to ensure accuracy and resolution of discrepancies with appropriate parties, i.e. vendors, facilities department, procurement department.
d. Cost code audited vendor invoices and record invoice data for tracking purposes.
e. Consistently obtain approval of payments from designated approvers to comply with procedures.
f. Copy and distribute accounting documents as necessary for files and to support client billings.
g. Prepare transmittal documents, submit originals for processing, and maintain vendor files.
h. Receive and review vendor statements to resolve outstanding issues and to ensure that accounts remain current.
a. Process Purchasing Card (PCard) Activity Daily/Monthly
b. Match original invoices to transactions, code, and create employee expense reports.
c. Audit transactions for accuracy and policy compliance.
d. Release for approval to ensure payment to BofA.
e. Submit copies of receipts to PCard Receipts.
3. Assist Accountant as needed
a. Generate monthly preliminary billing reports, audit for accuracy, and correct errors if needed.
b. Pull PCard receipts and invoices to provide support documentation.
c. Receive final detailed billing reports monthly and format for approval and distribution.
d. Update the Actuals As Billed file monthly.
e. Update PSSR (Project Summary Status Report), obtain approval, and submit to the Director monthly.
4. Provide Administrative Support for the Human Resources Function as needed
a. Prepare new hire packages as needed.
b. Review new hire paperwork for completeness.
c. Submit new hire, termination, change of status forms to Craft Actions and Business Unit HR representative.
d. Maintain employee files and personnel records.
5. Assist Facilities Operations Manager as needed
a. Attend meetings, take notes, write meeting minutes, distribute minutes to attendees.
b. Proofread and edit written material.
c. Prepare and provide reports upon request.
d. Update safety procedures and operations manuals.
e. Enter safety hours into GIMS, generate report, and distribute to Director and Site/Safety Managers.
6. Perform other related duties as assigned by the Operations Manager or Accountant or as the situation dictates.

JOB SPECIFICATIONS
Education: High School Diploma or equivalent. Preference for additional accounting education in a technical or advanced education environment.
Experience: Minimum of five years of accounting/accounts payable experience in a project or similar environment.
Skills: Knowledge of administrative and clerical procedures such as file and record management.
o Knowledge of mathematics and its applications as well as mathematical reasoning abilities.
o Knowledge of accounting and banking principles and practices and of financial reporting methods.
o Knowledge of English language and its structure as well as reading comprehension.
o Active listening and effective communication skills.
o Critical thinking and problem-solving skills.
o Ability to plan and prioritize work.
o Advanced organization skills and ability to handle multiple tasks with frequent interruptions.
o Ability to compile information into reports and other written information that is clear and concise.
o Skill in the use of word processing, spreadsheet, and database software.
o Knowledge of principles and processes for providing customer and personal services.
o Ability to exercise discretion.
o Near vision.
Other: Ability to pass a credit background investigation.

JOB CONTEXT: Indoors, cubicle, business casual attire, mostly sitting and standing, using hands to handle or control objects and equipment, no environmental or job hazards.

Employment Type: Contract to Hire
Location of Position: Los Angeles, CA 90045
Location Type: Office

To apply for this opportunity, please contact Ora Chak; email: Ora.Chak@trsstaffing.com

“We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.”