Billing Administrator
Job
Overview
United States, Schertz, Texas
- Finance, HR and Administration
- Contract
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We are currently seeking a high-caliber Billing Administrator for a temporary basis within our client’s team of experienced professionals. Located in Schertz, Texas.
Company overview:
This company is a leader in mechanical, electrical, and plumbing (MEP) building systems, offering comprehensive lifecycle solutions from design to maintenance. They are known for their innovative approach and collaborative partnerships, which help optimize the design, construction, and operation of buildings. With a strong presence across the United States, they serve various sectors including healthcare and education.
About the Role:
Our client is currently seeking an individual to calculate amounts owed to our client’s Service Department for quoted-price and time and material services, generate customer invoices, and forward related paperwork to the appropriate departments. Monitor and follow up on unpaid invoices to ensure collections are made within the designated timeframe and to determine which invoices are uncollectable.
Essential Functions:
- Provide accounting department with data necessary to set up new customer accounts in WennSoft.
- Maintain an updated customer contact list for both accounts receivable and accounts payable.
- Collect and compile customer billing records such as work orders, sales tickets, charge slips and technician time sheets.
- Compute total amounts due and enter information into WennSoft.
- Prepare invoices identifying dates of service, services performed and/or amounts due for technician time and materials.
- Generate and mail all customer invoices within three (3) days of service.
- Maintain an acceptable level of overdue invoices as determined by the Accounting Department.
- Assist with collections by contacting customers with invoices that are 30-45 days past due via telephone, email, and/or written correspondence.
- Generate credit memorandums to indicate incorrectly billed services.
- Respond to customer billing questions via telephone and email.
- Scan and file all account records into system accordingly.
- Perform backup duties and answer rollover calls for dispatch personnel.
- Verify technician timesheet accuracy prior to entering weekly payroll.
- Perform additional assignments as requested/needed.
- Strong attention to detail and accurate data-entry skills
- Excellent organizational skills
- Excellent mathematical skills
- Excellent written and verbal communication skills
- Ability to communicate effectively and respectfully with customers
- Strong MS Office skills, familiarity with WennSoft a plus
- Familiarity with the operation of HVAC systems and/or energy management systems a plus
- High school diploma or equivalent
- 2-3 years of experience in an accounting or billing support position
TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
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