Project Administrator

Project Administrator

Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Summary

To support the HR and Administration team with the following tasks.

Responsibilities

1. Expense Reports
o Review all expense reports submitted by the Clients.
o Ensure all appropriate documentation attached.
o Ensure entitlements are aligned.
o Ensure that accounting is correct.
o Organise for appropriate approvals.
o Submit final expense report to JV Finance team for payment.
o File final approved documentation in appropriate folders.
o Email final approved expense reports to employee.

2. Invoice Management
o Receive invoices from external vendors and create RFP’s’.
o Prepare RFP’s for circulation/approvals.
o File final approved documentation in appropriate folders.
o Send payment remittance to Vendors.
o Update Invoice Tracker.
o Monthly Credit Card Reconciliation.

3. Onboarding of new staff
o Ensure all new staff have appropriate job codes and information relating to new employee setup.

4. Monthly Payroll
o Prepare payroll for Client’s BC direct hires only.
o Prepare all manual calculations and supporting remittance information for monthly payments.
o Organise for appropriate approvals prior to submission for payment.
o Ensure all appropriate documentation attached.
o File final approved documentation in appropriate folders.
o Email pay slips to employee.

5. Insurances
o Set up and close out of property insurance for family status employees who require housing.
o Set up employees with B.C. MSP (local hospital coverage).

6. Training
o Train all new employees on the Expense Report Process.
o Train all new direct hires on the time sheeting process (JPMAS).


7. Reporting
o Update TAF report with travel costs
o Prepare Monthly Travel Cost Report
o Maintain and update Employee Master Data Report

Qualifications

• Advanced Excel Knowledge.
• Strong Microsoft office skills.
• Ability to work independently.
• Ability to problem solve.
• Ability to interact with other cultures in an empathetic fashion.
• Strong interpersonal skills.
• Strong written and verbal skills.


PLEASE NOTE: Only those eligible to work in Canada will be considered for this position and only those selected for interviews will be contacted. TRS is an equal opportunity company.

To apply for this position, please send your Word formatted resume to Wesley.stephens@trsstaffing.com. Please include the job number and title of the position in the application subject line.

TRS Staffing Solutions Inc. specializes in supplying engineers, designers, project managers, and other technical and professional services personnel to a broad spectrum of industries worldwide.

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.