Executive Assistant

Executive Assistant to Managing Director - Oil & Gas

Location: Gurgaon, India

Company Overview: Committed to delivering engineering excellence and innovative solutions to our clients across various industries. With a rich history and a strong global presence, we have established ourselves as a leader in the engineering, procurement, construction, and maintenance (EPCM) industry.

Position Overview: The Executive Assistant will provide high-level administrative support to the Managing Director (MD), ensuring smooth and efficient operations. The ideal candidate should have a minimum of 5 years of experience in a similar role, possess excellent organizational and communication skills, and be able to handle sensitive information with discretion.

Key Responsibilities:

• Manage the MD's calendar, schedule appointments, and coordinate meetings and conferences.

• Prepare and edit correspondence, reports, and presentations for the MD.

• Handle travel arrangements, including booking flights, accommodations, and transportation.

• Assist in the preparation and distribution of meeting agendas and minutes.

• Act as a point of contact between the MD and internal/external stakeholders.

• Screen and manage phone calls, emails, and other communications on behalf of the MD.

• Maintain confidentiality and handle sensitive information with discretion.

• Organize and maintain the MD's office and filing systems.

• Assist in special projects and perform other duties as assigned by the MD.

• Liaise with various departments to ensure the timely completion of tasks and projects.

Basic Requirements:

• Bachelor’s degree or equivalent experience.

• Minimum of 5 years of experience as an Executive Assistant or in a similar role.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• High level of personal credibility, integrity, and client relationship management skills.

• Ability to handle multiple tasks and prioritize effectively.

• Discretion and confidentiality are essential attributes.

• Flexibility to adapt to changing priorities and work under pressure.

Why Join Us? By joining our team, you'll play a key role in supporting the Managing Director and contributing to the success of our company in the oil & gas sector. You'll have the opportunity to work in a dynamic and inclusive environment, where your contributions are valued and recognized.