Project Facilitator
Job
Overview
- Rail, Infrastructure and Construction
- Finance, HR and Administration
- Contract
- Texas
We are currently seeking a high-caliber Project Facilitator for a temporary basis within our client’s team of experienced professionals. Located in Schertz, Texas.
Company overview:
This company is a leader in mechanical, electrical, and plumbing (MEP) building systems, offering comprehensive lifecycle solutions from design to maintenance. They are known for their innovative approach and collaborative partnerships, which help optimize the design, construction, and operation of buildings. With a strong presence across the United States, they serve various sectors including healthcare and education.
About the Role:
Our client is currently seeking an individual to perform a variety of routine and non-routine clerical and administrative tasks in support of an assigned individual, a group of individuals, or a location. Project a professional image and maintain the necessary resources to facilitate a cohesive and productive work environment.
Essential Functions:
- Provide office/job support to Project Management team.
- Create and modify documents using MS Word and Excel. Create presentations using PowerPoint.
- Issue purchase orders, track and manage material/equipment purchases.
- Manage job OCIP/CCIP, MWBE requirements, bonds, and document control.
- Perform general clerical duties, including copying, faxing, sorting, binding, supplies inventory, and miscellaneous errands.
- Set-up and maintain filing systems (electronic and hard copy).
- Set up and coordinate meetings (conference room and teleconferencing).
- Take meeting minutes and transcribe dictation tapes.
- Act as a liaison from office to field and other company departments (if applicable).
- Perform research via internet.
- Maintain manager calendar(s).
- Pull building permits and request inspections.
- Manage subcontractor agreements and process subsequent work agreements.
- Process monthly progress billings using company software and AIA Documents.
- Process and post job change orders as required.
- Code invoices for payment.
- Assist with tracking various projects from beginning to end and help project management monitor their success.
- Perform additional assignments as requested.
Qualifications:
- Knowledge of office routines and business protocol
- Experience in billing, construction terms, paperwork and processes.
- Strong computer skills and ability to work effectively in MS Office
- Strong written and verbal communication, interpersonal, and organizational skills
- Ability to type 50-60 WPM accurately
- Familiarity with office equipment (copier, fax, scanner, printer, multi-line phone system, calculator/adding machine)
- Ability to multi-task and prioritize
- Knowledge and accuracy in arithmetic
- Has working knowledge of reporting and billing needs in the construction industry
- Has working knowledge of documentation, systems, and management procedures in the construction industry
Educational Qualifications
- High school degree or equivalent with 1-2 years of business school/clerical training preferred
- 3-5 years of proven support/experience in the construction industry
To apply for this position, send your resume to kevin.macmonigle@trsstaffing.com
TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
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