Document Expeditor

Primary functions:
• Setup and maintain the project Vendor Document Control List for suppliers and contractors
• Expedite missing and due revisions of vendor and contractor documents.
• Drive improvements in Supplier On Time Delivery Performance (in full) by prioritizing outstanding supplier documents
• Liaise with Procurement and QA/QC to act as focal point for expediting outstanding Supplier and Contractor Documentation and ensuring it is correctly maintained in the project VDCL
• Drive the submittal of pre-delivery documentation in a timeous manner
• Conduct monthly analysis on supplier documentation performance
• Establish weekly interface meetings with the Document Control
• Establish current document status on all orders and contracts
• Identify and escalate ongoing supplier/contractor documentation issues to Doc Control Procurement Manager or Contract Manager
• Provide detailed updates to the project management on the status of supplier documentation
• Provide document expediting support and co-ordination with the Document Control Department

Coordination Document Deliverables:
Manage (materials and supply) orders to ensure that all supplies fit the parameters of a project. This includes maintaining relationships with materials providers and ensuring materials get to job sites at the intended times for work to commence on schedule. When problems arise, you work to resolve them with the supplier.

Communication Requirements:
You also play a role in communication between engineering, construction, suppliers and subcontractors. You interact with suppliers and contractors to coordinate timely supply of document deliverables according to schedule.

Background Requirements:
To work as a construction document expediter, you typically need good background in construction (oil&gas projects) and familiarity with the materials and processes commonly used. Excellent communication (Dutch and English - verbal and written) and organizational skills are required, besides accurate time management.