Senior Administrator - Contracts & Commercial
Job
Overview
Australia, , Western Australia
- Contracts and Procurement
- Contract
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About the job:
As a Contracts & Commercial Administrator is responsible for ensuring project supply chain management is delivered within budget and project schedule requirements and support on assigned projects or allocated areas of functionality.
Job responsibilities:
- Manage paperwork associated with contracts, programs and projects and responding to any concerns or queries.
- Supervise and manage work (and variations to work orders) undertaken by contractors.
- Analyse potential risks involved with specific contract terms.
- Maintain the filing of hard or soft copy contracts.
- Liaise with subcontractors, material suppliers, trades, project managers and engineers to ensure goods, services and projects are delivered in line with agreed terms and conditions.
- Monitor all contract deadlines and conditions to ensure timelines are kept and all relevant payments or information have been met.
- Issuing variations when required.
- Establish Project Procurement set-up jointly with Supply chain management, Functional Management.
- Create Supply Chain strategies in conjunction with the Project Management Team & SCM Functional Management.
- Develop project specific Supply chain management procedures and/or documents.
- Carry out necessary sourcing research to determine which materials/equipment may be available locally, nationally, and internationally (as required).
- Oversees the preparation and updating of Bidders lists, issue of RFQ’s, Commercial Bid Evaluations and RFA process.
- Development of Subcontract tenders, tender support, adjudication, and award.
- Identify any applicable tariff concessions for items being procured directly from countries where no Free Trade Agreement is in place and establish any additional costs for applicable import duties.
- Establishes the Material Control process and methodologies to control and report on equipment and materials requirements through to project completion.
- Create resource requirements in Workday and manage recruitment process in collaboration with HR and Supply chain management Functional Management for additional project hire resources.
- Identify project budget for all equipment and materials in conjunction with Project Cost Controller and manage/report on procurement forecast spent Vs budget.
Requirements:
- Proven work experience as a Contract & Commercial Specialist, Contract Administrator or similar.
- Knowledge of legal requirements involved with contracts.
- Familiarity with accounting procedures
- Excellent verbal and written English communication skills.
- Proactive, highly motivated, and flexible.
- Excellent analytical and time management skills
- Ability to work with varying seniority levels, including staff, managers, and external partners.
- Experienced with MS Office including Word, Excel, and Outlook.
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
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